How does it work?

One secure environment for verified material and compliance information.

From scattered information to structured workflows

Conformity assessment depends on reliable information from many different parties. Suppliers, manufacturers, laboratories and certification bodies all need access to relevant material and compliance data, but not always to the same level of detail. In the not so distant past this was quite a challenge with many stakeholders interacting. Sometimes we referred to this as a plate of spaghetti; a tangle of connections.

Fit4DW structures this information flow.

The platform brings material data, test reports, certificates and approval information together in a secure digital environment. Information can be organised, linked and reused where relevant, while sensitive supplier know-how remains protected through controlled access.

This helps stakeholders move away from repeated emails, separate documents, bespoke NDA processes and manual follow-up. Instead, they can work from one trusted environment with clearer information status and more predictable next steps.

See the graphic below.

A smarter way to organise compliance information

Suppliers add and manage information
Suppliers can provide relevant material, product and compliance information in a secure environment. Sensitive formulations and technical know-how can be protected through controlled access and proportional transparency.

Information is structured and linked
Information is organised in a consistent way, making it easier for authorised stakeholders to understand what is available, what has been verified and what can be reused.

Manufacturers screen earlier in development
Manufacturers can use Fit4DW during product development to identify suitable materials, request certificates and reduce the risk of late-stage redesign. This supports better early decisions on material selection, supplier choices and compliance planning.

Laboratories and certification bodies work with better data
Assessment parties can work with better organised documentation, helping reduce repetition and improving the use of expert time.

Verified information can be reused
Where relevant, existing verified information can be reused across the chain. This helps reduce repeated dossier reviews, duplicate testing and administrative delays.

Changes can be managed over time
Fit4DW also supports long-term compliance. Changes in regulation, material, supplier, formulation or process can be monitored, helping stakeholders respond earlier and maintain control throughout the product lifecycle.

See the platform in action
The platform preview shows how Fit4DW helps organise verified information, manage controlled access and support collaboration between stakeholders. You will see how the platform helps move the sector from scattered documents and repeated requests to one secure shared reference point.

Frequently asked questions about the database

Is Fit4DW only a database?

No. Fit4DW includes database functionality, but it is more than a static database.

Fit4DW is a secure digital infrastructure and shared reference point for verified drinking water materials information. It helps suppliers, manufacturers, laboratories and certification bodies organise, access and reuse relevant material, test, certificate and approval information in a controlled way.

The goal is to reduce fragmented exchanges, repeated requests and unnecessary administrative work across the conformity assessment process.

Who is Fit4DW for?

Fit4DW is designed for stakeholders across the drinking water materials chain, including:

raw material suppliers;
intermediate product manufacturers;
final product manufacturers;
applicators;
laboratories;
certification bodies;
Notified Bodies.

For manufacturers, Fit4DW supports earlier access to verified information and better decision-making during product development. For suppliers, it helps reduce repeated disclosure requests while protecting sensitive know-how. For laboratories and certification bodies, it supports more structured information flows and more efficient review processes.

Will Notified Bodies and test laboratories work with Fit4DW?

Fit4DW is designed to support cooperation between manufacturers, suppliers, laboratories, certification bodies and Notified Bodies.

The current Fit4DW website states that discussions have taken place with members of the “Future notified bodies group” and that participants are supportive of the database.

The value of Fit4DW increases as more stakeholders use the platform, because verified information becomes easier to find, access and reuse. This supports a more efficient conformity assessment process for the entire chain.

Sign up for a free demo

Ready to reduce complexity? Discover how Fit4DW can help your organisation work with verified information in a more structured, secure and efficient way.

Fill in the form to request for an online- or live demo and/or an appointment with one of our experts. We will give an extended demonstration and discuss the background and processes with you.